Registration

Selection and requirements

• In order to enroll in the event you must be an AISF or jDPG member.
• Note: if you are Italian and you are not an AISF member yet, you can become an AISF member at this link.
• Note: if you are German and you are not an jDPG member, you can become a jDPG member at this link.
• 50 places are available, 40 of them divided in equal parts between jDPG and AISF members. The remaining places are for local students.
• The selected candidates will have to cover a participation fee of 100€.
• Students from University of Trieste have to pay a fee of 50€ (no accomodation included).
• Such fee will cover:
• accommodation in Trieste;
• lunches and dinners included in the programme above. Thanks to some sponsors we might add other meals to the programme;"
• all breakfasts;
• local transportation in Trieste;
• welcome bag with themed gadgets.
• Participants who need to arrive and sleep in Trieste before Tuesday 16^th, and/or to leave after Saturday 20^nd, can contact the Organizing Committee, who will help find a suitable accommodation for the extra night(s).
• Please notice that participation fees does not cover the following:
• journeys to arrive at the event in Trieste and leave once it is concluded;
• lunches and dinners not included in the programm;
• insurance;
• everything else not included in: 'such fee will cover'.
• A short letter of motivation is also required and may be used to allocate places.
• Please note that unfortunately we are not able to provide scholarships and/or bursaries for any students at this time.

Terms

Please read carefully and take note of the following:

• All personal data will be handled confidentially and in compliance with the European (GDPR EU 2016/679) and Italian (Art. 13 D. Lgs. 196/2003) data and privacy protection laws.
• Only students enrolled in a university or similar institution on a physics or physics-related course, as well as up to twelve months after receiving a degree from a university are able to participate in this event. You confirm that you will be at least 18 years of age by July 28^th 2025.
• You acknowledge and agree that the Organizing Committee, the Italian Association of Physics Students (AISF), the International Association of Physics Students (IAPS), and the hosts of the event have no responsibility whatsoever for injuries, losses, or damages of any kind that result from your participation at the German Italian Physics Exchange 2025.
• You accept the IAPS Code of Conduct.
  IAPS Code of Conduct
• By participating in the event you agree to be filmed, photographed, and otherwise recorded during the conference and hereby expressly grant the organizing committee, AISF and IAPS the right to use your picture, movie, or any other form of media publication in contexts such as the internet, social media, brochures, posters, informative and advertising materials. You also confirm that the information contained in this application is true and correct.
• You accept that either the Organizing Committee, or the Italian Association of Physics Students (AISF), the International Association of Physics Students (IAPS), the hosts of the event cannot be made responsible for the content of any talk, poster, workshop, excursion or similar activity.
• You accept that, in case of cancellation by a participant, the Organizing Committee will provide reimbursement only if a replacement for the student can be found. No reimbursement will be given for membership fees under any circumstances. If reimbursement were to be approved, the Organizing Committee would retain a total of 25% of the fee as a contribution to the expenses of the event.
• The present terms and conditions are governed by the laws of the Republic of Italy.

Deadlines

• The round of registration opens on July 28^th at 15:00, GTM+1 and closes on August 10^th at 23:59, GTM+1.
• Once the registration is closed, the organizing committee will select the participants follpwing the selection criteria presented above.
• Selected participants will be notified within a few days from the registration closing, then the event fee will have to be paid within 7 days to confirm the participation.
• Students non-accepted will be notified as well, and they will have the possibility to participate in case spots are still free after the first payment period.